Reporting to the Country Director, the Finance Manager (FM) gives oversight on both financial and management accounting functions for country office operations. This position is responsible for the overall financial management and compliance of the country office by ensuring timely and accurate development of budgets for new projects and review of existing ones, development and review of excisting standard operating procedures for country operations and local adaptation of IPAS general ones, timely and accurate recording of expenditures; overseeing accurate budgeting, country office financial reporting and donor reports; reviewing and processing payments; ensuring accurate timekeeping and coding by finance staff as well as compliance with all Ipas and donor policies and procedures and adherence to local regulatory requirements.The position will also be responsible for the treasury management function by ensuring availaibility of sufficient operational cash flow within the country and timely funds requisitions from the head office; ensures that propers management of the accounts payable including managing the month end close process, financial transactions such as payments, receipts etc., donor financial reporting, local reporting and preparation of financial statements.
The Finance Manager reports to the Country Director and is the functional head of the country finance unit. The position has a dotted reporting line to the Regional Finance Advisor based at the Head office.
Financial Management and Reporting
Â· Oversees the overall Finance functions of the Sierra Leone country office; which includes the financial and management accounting
Â· Manages and supervises the country office finance team by ensuring timely and accurate processing of financial transactions, reporting, and submission of financial reports to management and head office ;
In consultation with Head office, the FM may be authorized to submit reports to donors and other external parties.
Â· Ensures country office compliance with all Ipas financial SOPs, policies, guidelines and processes; as well as taking leadership in proposing local SOPâ€™s and or localizing the IPAS general ones.
Â· Ensures all financial transactions are accurately and consistently entered in the financial system and all transactions are posted in a timely manner.
Â· Takes leadership in training country staff on using the financial system, government rules and regulations, donor stipulations and any other reporting requirements from the Ipas Global Office, donors or partners.
Â· Provides technical support to partner organizations on financial reporting, documentation, tax and budget with emphasis on compliance with Ipasâ€™s financial reporting requirements and local government rules.
Â· Maintains complete and accurate financial records for Ipas Sierra Leone operations and activities, and ensures the records are properly and adequately safeguarded.
Â· Reviews all the general ledger reconciliations and bank reconcilliations and obtains necessary approvals.
Â· Performs a budget versus actual review/analysis and shares and provides feedback to the country management team on a monthly and quarterly basis, and informs operations, technical and program colleagues.
Â· Oversees all internal, external and statutory audits, and ensures timely submission of all documents requested by the auditors.
Â· Provides responses to all finance related questions from the Ipas Global Office. A Consults with the Country Director in answering donor queries when necessary.
Â· Ensures complete and signed supporting documents are filed for each financial transaction.
Â· Ensures Ipas Sierra Leone Â is in compliance with local taxes requirements and that the appropriate finance partner in the Ipas Global Office is aware of and updated on the taxation rules affecting employeesâ€™ payroll and is informed of all payroll transactions.
Â· Implements effective cost control mechanism and ensures all costs incurred are reasonable, allocable to a cost/activity objective and allowable under the awardâ€™s terms and conditions.Â
Â· Maintains relations contacts with the external auditors and ensures audit corrective action plans are prepared to address all internal, external and statutory audit findings and plans are fully implemented per the established timeline for completion of each task.
Budgets Planning and Monitoring
Â· Manages all budget preparations by working closely with all the program units and awards and donor management unit colleagues using Ipasâ€™s financial system, monitoring, implementation, and reporting financial items to Ipas Global Office and Donors.
Â· Assists the Sierra Leone technical and program teams to develop the annual budget, and ensures the budget is consistent with Ipasâ€™s strategic plan and approved project budgets for donors.
Â· Liaises with HQ during organizational financial management, budgeting, and planning.
Â· Ensures that all budgets are accurate and submitted in a timely manner.
Â· Ensures plans for monthly cash need is accurate, completed in a timely manner, and submitted to the Ipas Global Office
Coordination, (with Third Parties) Representation and Country management
Â· Manage and maintain all local banking relationships, signatories.
Â· Represent Ipas Sierra Leone with financial institutions, etc.
Ipas is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination.