United States

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Temporary Associate

Temporary Associate

Job ID 
2018-1826
# Positions 
1
Location 
US-NC-Chapel Hill
Experience (Years) 
2
Posted Date 
2/8/2018
Category 
Office Services - Administrative Support
Education Requirement 
High School Graduate
Relocation Eligible 
..
Position Type 
Temporary Part-Time

More information about this job

Overview

Ipas works globally so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care. We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.

The Associate is a temporary position through May 2018 that works closely with program teams to provide operational assistance. S/he liaises with the US office and country programs, subcontractors, and consultants in order to support timely and high-quality work conducted for programs under implementation. S/he adds value by implementing administrative systems which adhere to Ipas and donor protocols. Additionally, s/he must be able to collaborate with a diverse set of stakeholders, as well as effectively support the coordination of program implementation, proposal and report development, and regional budget planning and management. This position will be based in the Chapel Hill, NC at Ipas’s main office.  Can be 50-75% time.

Responsibilities

• Manage calendars, agendas, logistics, and meeting notes for meetings
• Support staff to prepare visa applications, requests for travel advances, and Travel Expense Reports
• Develop and track PST regional and travel budgets
• Conduct financial month-end analyses for the region
• Ensure payments are made in collaboration with accounts payable
• Develop consultant contracts and management payment processes
• Perform initial invoice review for management review and approval
• Perform discrete tasks on projects and/or proposal development efforts under the supervision of other staff
• Support staff to complete project and program management tasks as assigned
• Maintain project files and SharePoint sites
• Collaborates with Unit Director, Deputy Director, Senior Program Managers and Program Managers in reference to unit meetings, shared tasks, and logistics
• Reports to Program Managers in reference to budget management, workshop planning and logistics, program implementation, and administrative issues
• Manages relationships with external entities including meeting service providers, travel agents, and consultants

Requirements

Minimum
• High school diploma with 2 years of related experience
• Proven excellent oral and written communication skills
• Proven excellent organizational skills and attention to detail
• Strong computer skills, especially with Excel using advanced functions
• Experience with managing budgets, event planning, and logistics organizing
• Ability to work in a fast-paced environment and meet deadlines under pressure
• Excellent soft skills, including include strong interpersonal and communication skills, a problem-solving attitude, and being a self-starter who works both independently and as a collaborative team player

• Positive, energetic attitude

Preferred
• Prior experience working, studying, or traveling in developing countries
• Working knowledge of women’s sexual and reproductive health and rights

Commitment to Diversity

Ipas is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination.