Ipas is a nonprofit organization dedicated to ending preventable deaths and disabilities from unintended pregnancies and unsafe abortion. Through local, national and global partnerships, Ipas works to ensure that women and girls can enhance their sexual and reproductive health via affordable, safe, respectful and comprehensive abortion and contraceptive care. We are currently seeking qualified candidates for the position of: Finance Manager, to be located in Kinshasa, Democratic Republic of the Congo (DRC).
The Country Finance Manager is responsible for the overall fiscal management and compliance of the country office by recording expenditures; overseeing accurate budgeting, country office financial reporting and donor reports; reviewing and processing payments; ensuring accurate timekeeping and coding as well as compliance with all related policies; and serving as backup for processing cash and accounts payable. This role includes managing auditing and supervision of finance and accounting staff in the DRC office. This position will collaborate with global finance, human resources and the programs units for all matters related to accounting, reporting, auditing and compliance. The Country Finance Manager is responsible and accountable for accurate financial data records as well as financial system training of the DRC staff.
• Manages the country office finance team by ensuring timely and accurate processing of financial transactions, reporting, and submission of financial reports to NC Ipas Global Office and donors.
• Ensures country office compliance with all Ipas financial SOPs, policies, guidelines and processes.
• Ensures all financial transactions are accurately and consistently entered in the financial system and all transactions are posted in a timely manner.
• Ensures Global Human Resources has accurate and verifiable financial and payroll data for all employees, consultants, interns, or other categories of personnel.
• Trains staff on using the financial system, new government rules and regulations, donor stipulations and any other reporting requirements from the Ipas Global Office, donors or partners.
• Provides technical support to partner organizations with emphasis on compliance with Ipas’s financial reporting requirements.
• Maintains complete and accurate financial records for Ipas’s DRC operations and activities, and ensures the records are properly and adequately safeguarded.
• Reviews the reconciliations of balance sheet accounts and obtains necessary approvals.
• Performs the overall review of monthly financial reports and provides feedback to country office management. Compiles and shares review notes with operations, technical, and program colleagues.
• Performs a budget versus actual review/analysis and provides feedback to the country management team on a monthly and quarterly basis, and informs operations, technical and program colleagues.
• Oversees all internal, external and statutory audits, and ensures timely submission of all documents requested by the auditors.
• Ensures audit corrective action plans are prepared to address all internal, external and statutory audit findings and plans are fully implemented per the established timeline for completion of each task.
• Provides responses to all finance related questions from the Ipas Global Office. Consults with the Country Director and/or the Ipas Global Office in answering donor queries when necessary.
• Ensures Ipas DRC is in compliance with local taxes requirements and that the appropriate finance partner in the Ipas Global Office is aware of and updated on the taxation rules affecting employees’ payroll and is informed of all payroll transactions.
• Ensures payroll is properly maintained, audited externally and in compliance with DRC labor law and paystubs are issued to employees each month that are in compliance with Ipas standards.
• Ensures complete and signed supporting documents are filed for each financial transaction.
• Oversees the management, proper tracking and safeguarding of Ipas DRC’s assets and properties.
Budget and planning
• Manages all budget preparations by working closely with operations, technical and programs colleagues using Ipas’s financial system, monitoring, implementation, and reporting financial items to Ipas Global Office and Donors.
• Assists the country office teams to develop the annual budget, and ensures the budget is consistent with Ipas’s strategic plan and project budgets for donors.
• Ensures that all budgets are accurate and submitted in a timely manner.
• Ensures plans for monthly cash need is accurate, completed in a timely manner, and submitted to the Ipas Global Office as requested.
• Eight (8) years of relevant financial management experience with an international NGO or an international organization providing project financial management, financial controls, accounting, payroll, and audits, as well as reporting accruals, pipeline, and expense validation, and reimbursement to service providers.
• Advanced degree in finance, business, or related field.
• Chartered Accountant-CPA, ACA, or ACCA (or international equivalent) preferred.
• Sound knowledge of accounting principles, techniques, and local tax laws required.
• Experience managing large grants, funds, and/or budgets.
• Prior supervisory experience required.
• Demonstrated experience working in environments where meeting multiple deadlines is essential.
• Strong computer skills with knowledge of accounting software, database software and MS Office.
• Experience with an Enterprise Resources Planning (ERP) system is preferred.
• Strong communication, presentation and analytical skills.
• Ability to work in a diverse environment.
• Willingness to travel 10-15% and work additional hours when needed.
• Fluency in written and spoken English and French as well as relevant local languages.
Ipas is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination.