United States

  • Coordinator - Technical Excellence

    Location US-NC-Chapel Hill
    Posted Date 3 weeks ago(3 weeks ago)
    Job ID
    2018-1915
    # Positions
    1
    Experience (Years)
    2
    Category
    Technical Excellence
    Education Requirement
    Bachelor's
    Position Type
    Regular Full-Time
  • Overview

    The Technical Excellence Coordinator works with a team of coordinators to provide administrative, systems and project support to a department of approximately 30 public health professionals. The coordinator team works to support the Senior Program Manager with department-level coordination related to the organizational management cycle and department deliverables and deadlines. This position assists with a variety of administrative tasks and processes, such as maintaining department intranet sites, supporting use of software systems, scheduling and supporting meetings, and tracking deadlines. The coordinator also assists project managers with budget development and expense tracking. The coordinator proactively identifies improvements to processes and systems that support effectiveness and efficiency of the department. Provided support should strengthen the department, teams and individuals’ capacity to focus on organizational objectives.

    Responsibilities

    • Maintain and update databases; organize online files and maintain intranet sites; support use of software systems, liaise with other departments to problem solve and address system issues
    • Coordinate logistics for domestic and international meetings and conferences, including support for vendor selection, contract set-up, coordination of participant travel, tracking expenses against budgets and flagging budget issues with project manager
    • Supports internal meetings by scheduling, note-taking, setting up room, preparing meeting materials, providing A/V support, and running virtual meeting software
    • Assists with adherence to organizational deadlines, policies and procedures, such as credit card coding and procurement.
    • Submits payment requests to accounts payable and tracks vendor payments
    • Tracks various email accounts and routes messages to appropriate parties
    • Provides project assistance, including creating and monitoring project schedules, developing and formatting materials and coordinating translations as needed, monitors risks/issues and supports problem solvoing; tracks level of effort and expenses against budgets, creates and updates expense tracking spreadsheets
    • Liaises with other departments to coordinate cross-departmental efforts and country support.
    • Coordinates and supports completion of donor proposals and reports; liaises with other departments to acquire approvals for donor proposals and reports
    • Administrative duties such as shipping, supporting travel arrangements, data entry, formatting references, etc

    Requirements

    Minimum

    • B.A., B.S., or other baccalaureate/undergraduate degree
    • 2-3 years of administrative experience; with 1-2 years of experience with budgets
    • Ability to travel 10%
    • Proficiency in Microsoft Office (especially Excel, PowerPoint, and Word)
    • Experience in event planning
    • Strong interpersonal and communications skills, verbal and written
    • High attention to detail
    • Readily learns new software systems

    Preferred

    • Working knowledge of Microsoft Sharepoint
    • Non-profit experience, especially experience with donor proposals/reports and budget tracking
    • Working knowledge of women’s sexual and reproductive health and rights
    • Experience with conferencing/virtual platforms
    • French and/or Spanish language skills

    Competencies

    • “I’ve got this” Attitude- You can juggle multiple competing deadlines without getting flustered.
    • Lean- You bring awareness and commitment to doing work effectively and efficiently. We want people who will see a way to streamline or improve a process and who won’t hesitate to share their ideas in making it happen.
    • Communication & Collaboration-Actively listens and communicates -connects easily with her/his team and gains their trust and respect. Works well across all organizational teams. Demonstrates clear and concise information and idea sharing
    • Flexibility-You are able to shift gears quickly as priorities shift.
    • Detail-oriented - You have a strong attention to detail and maintain a high quality in your work.

    Commitment to Diversity

    Ipas is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed