United States

  • Associate I, Finance, DRC

    Location CD-Kinshasa
    Posted Date 3 weeks ago(9/26/2018 9:18 AM)
    Job ID
    2018-1942
    # Positions
    1
    Category
    Country Office - Democratic Republic of Congo
    Education Requirement
    Bachelor's
    Position Type
    Contract
  • Overview

    The Finance Associate I is responsible for assisting the financial  operations of Ipas´ DRC country office, and providing general accounting and office support including: contract monitoring, purchasing and supply, processing and compilation of appropriate source documents for financial reporting, data entry and disbursement of payments, and other areas as needed. The Finance Associate I is responsible for the processing of financial documents, entering data into financial software, and preparing timely and accurate financial statements and reports.

    Responsibilities

    • Drafts and monitors/follows-up on grants, subcontracts and service agreements
    • Provides finance related technical assistance to Ipas DRC Subgrantees when preparing their financial reports and ensuring that all supportive documentation to expenses are within Ipas standards.
    • Maintains Ipas’ fixed and all assets register and keeps track of incoming & outgoing assets
    • Ensures that all supportive documentation required for any payment are in order and properly organized.
    • Completes payment request forms, ensuring completeness and accuracy
    • Analyzes travel expense reports (TERs), reviews and organizes subcontracts/grants financial documents, and follows up with staff to file their staff advances and hotel prepayments.
    • Maintains a “good received” and “stick control” documentation for all purchased goods and conducts stock.
    • Performs other duties as assigned
    • Reconcile the caisses, bank and analyze the costs;
    • Analyze internal management flows according to procedures
    • Make the monthly forecast of payments before submitting finance;
    • Ensure tax calendar and filing of returns;
    • Verification and control of the entries or accounting on all accounting documents;
    • Ensure the history of financial resources until assigned.
    • Collaborates with Finance Advisor on a daily basis to ensure that all documentation is complete, accurate and in compliance with standards and procedures
    • Supports Finance Manager on the execution of assigned tasks and duties and reports progress on a weekly basis
    • Reports to the Finance Manager in reference to workflow, deadlines, reports, and policies
    • Manages relationships with external entities including vendors and outside consultants

    Requirements

    • Bachelor’s degree in related field
    • 1-2 years relevant experience in basic financial procedures
    • Excellent organizational and interpersonal communication skills
    • Fluency in French, conversant in English

    Preferred

    • Working knowledge of one or more accounting software packages, including Quickbooks and Excel
    • Working knowledge of purchasing and supply procedures 

     

     

     

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