United States

  • Grants Finance Coordinator

    Location BD-Shahbagh, Dhaka
    Posted Date 4 days ago(11/9/2018 9:42 AM)
    Job ID
    # Positions
    Country Office - Bangladesh
    Position Type
    Regular Full-Time
  • Overview

    The Grants Finance Coordinator will be responsible for budgeting, sub-recipient fund disbursement & expenditure monitoring and periodical donor reporting. Additional responsibilities will include carrying out financial due diligence on sub-recipients selected for partnership, preparing financial reports for annual audit and FD4 reporting to comply with NGOAB reporting requirement.

    The Grants Finance Coordinator is also responsible for general accounting, processing of financial documents, entering data into financial software Workday, and assisting in preparation of timely and accurate financial statements and reports.


    • Budgeting
    • Work with the country team and regional/global offices on the development, review and finalization of country annual budget and grants project budget and budget for proposal in appropriate donor and Ipas budget template
    • Work closely with the Finance and Admin Manager to provide financial management support to the country offices including forecasting, monitoring project and annual budgets against programmatic scopes of work.
    • Review monthly budget variance reports and general ledger reports to insure that items are being charged to the correct programs and grants/contracts. Prepares correcting journal entries as required.
    • Keep close monitoring of budget spending, prepare monthly budget vs actual report of all projects and share with the Project Managers/point persons
    • Working closely with program staff, prepares budget modification forms and no costs extension requests for government contracts as needed
    • Financial Management, Analysis and Reporting
    • Prepare Ipas Bangladesh financial statement, project specific financial statement for donor reporting and annual audit and assist in facilitating annual audit.  Produce routine and ad-hoc financial reports, project status updates, cash forecasts, and other data and spending analyses. Keep close monitoring of budget vs actual expenditure by project and initiate budget modification if required
    • Review monthly budget variance reports and general ledger reports to insure that items are being charged to the correct programs and grants/contracts. Prepares correcting journal entries as required.
    • Monthly, review subcontractors’ invoices, establish their fund accountability statements, work closely with respective subcontractors to timely resolve issues and risks associated with questioned costs and update project management team on relevant issues and proposed solutions; keeping them informed of significant developments and/or risks.
    • Work closely with internal units based overseas to resolve financial issues and to answer external client requests.
    • Grants Management & Reporting
    • Prepare accurate and timely financial reports on grants for donors and for internal management purposes; Ensure compliance of grants with Ipas,  donor and government policies/procedures.
    • Ensure all relevant information relating to the grant including donor contract files, grant application deadlines, grant reporting schedules are available on timely basis and also grant documents from proposal are properly filed.
    • Monitor spending/run rate against grants and awards on a monthly basis and provide information to program leads to adjust spending accordingly
    • Ensure that grant closure is being dealt with correctly and that no charges are made to closed grants.
    • Visit partner NGOs on quarterly basis, monitor PNGO financial management and submit visit report with findings and recommendations. Support PNG finance and grants personals for building capacity to ensure Ipas’s and donors’ compliance in fund management; Review invoices and process requests for payments to partner NGOS ensuring that agreements, fund requests and other documents are properly completed and submitted
    • Prepare sub-grants agreement with partner NGOs in Ipas contract template as per approved budget and assist program team in selecting partner NGO through completing due diligence process in Ipas template


    • Other Responsibilities
    • Prepare annual FD4, FD7 and other report in compliance with NGOAB compliance and submit to auditors
    • Liaise with the Project Manager to ensure that Project procurement plans are implemented within the budget timelines.
    • Manages relationships with external entities including donor and partner NGOs
    • Perform any other duties as assigned by the supervisor


    Qualifications and Experience:

    • Degree in Finance or Accounting or its equivalent.
    • Accounting qualifications- CPA (K) or ACCA is preferable
    • 5 Years work experience with an INGO in Grants Finance Unit
    • Experience of institutional donor financial reporting e.g. DFID, UNFPA, GAC etc.
    • Proficient in grants project budgeting for different donors.
    • Experience in NGO Affairs Bureau reporting and knowledge about relevant government financial rules and regulations
    • Must have the ability to work in a fast-paced environment with strict deadlines and be able to manage multiple priorities.


    Skills and Behavioral Competencies.

    • Strong Excel reporting skills.
    • Excellent analytical, verbal and written communication skills;
    • Integrity: Honest, above reproach and appropriate in actions / behavior and transparent in conduct.
    • Result Oriented/ Focused: Ability to consistently meet set goals. Focused and goal oriented and takes initiative.
    • Professionalism: Application of ethics, principles, standards and expertise in all areas of work.
    • Teamwork, Interpersonal Relations: Works well with others and listens to their opinions to achieve the desired goals.
    • Multi-cultural fit & Respect for Diversity: Ability to work effectively, respectfully and inclusively with people from different backgrounds and with different perspectives is critical for all staff members.
    • Communication: Ability to express oneself, share and exchange information clearly and in a timely style.
    • Innovation & Creativity: Ability to generate new ideas and ways of working to continuously improve existing work processes, practices, concepts
    • Attitude: Positive attitude for rapid learning and adopting Ipas Core Values in all programmatic work


    Salary & Benefit:

    Annual salary for the position will be BDT 1,110,000-1,260,000 depending upon experience and qualification. The other admissible benefit for the position will be as follows:

    • Contributory Provident Fund
    • Festival Bonus
    • Gratuity
    • Health insurance coverage, including spouse
    • Life Insurance
    • Professional development opportunities


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