United States

  • Finance and Human Resources Manager

    Location MZ-Maputo
    Posted Date 2 weeks ago(2/7/2019 2:16 PM)
    Job ID
    2019-1983
    # Positions
    1
    Category
    Country Office - Mozambique
    Education Requirement
    Master's
    Position Type
    Regular Full-Time
  • Overview

    The Country Finance and Human Resources Manager is responsible for ensuring quality financial and human resources functionality for the entire Ipas Mozambique program. This position is responsible for the overall fiscal management and compliance of the country office by recording expenditures; overseeing accurate budgeting, country office financial reporting and donor reports; reviewing and processing payments; ensuring accurate timekeeping and coding as well as compliance with all related policies; and serving as backup for processing cash and accounts payable. This role includes auditing and supervision of finance and accounting staff in the Mozambique office. The Finance Manager will also have human resources responsibilities. This position will collaborate with global finance, human resources and the programs units for all matters related to human resources, accounting, reporting, auditing and compliance. The Country Finance Manager is responsible and accountable for accurate financial data records as well as financial system training of the Mozambique staff.

    Responsibilities

    Program Leadership

    • Oversees the Finance and Human Resource functions of the office.
    • Coordinates the HR function within the office by preparing monthly payroll and ensuring statutory obligations are met, coordinating new staff recruitment and orientation processes, overseeing staff security matters and medical insurance, and handles other matters involved with the day-to-day operation of the HR function as needed.
    • Manages the country office finance team by ensuring timely and accurate processing of financial transactions, reporting, and submission of financial reports to NC Ipas Global Office and donors.
    • Ensures country office compliance with all Ipas financial SOPs, policies, guidelines and processes.
    • Ensures all financial transactions are accurately and consistently entered in the financial system and all transactions are posted in a timely manner.
    • Ensures Global Human Resources has accurate and verifiable financial and payroll data for all employees, consultants, interns, or other categories of personnel.
    • Trains staff on using the financial system, new government rules and regulations, donor stipulations and any other reporting requirements from the Ipas Global Office, donors or partners.
    • Provides technical support to partner organizations with emphasis on compliance with Ipas’s financial reporting requirements.
    • Maintains complete and accurate financial records for Ipas’s Mozambique operations and activities, and ensures the records are properly and adequately safeguarded.
    • Reviews the reconciliations of balance sheet accounts and obtains necessary approvals.
    • Performs the overall review of monthly financial reports and provides feedback to country office management. Compiles and shares review notes with operations, technical, and program colleagues.
    • Performs a budget versus actual review/analysis and provides feedback to the country management team on a monthly and quarterly basis, and informs operations, technical and program colleagues.
    • Oversees all internal, external and statutory audits, and ensures timely submission of all documents requested by the auditors.
    • Ensures audit corrective action plans are prepared to address all internal, external and statutory audit findings and plans are fully implemented per the established timeline for completion of each task.
    • Provides responses to all finance related questions from the Ipas Global Office. Consults with the Country Director and/or the Ipas Global Office in answering donor queries when necessary. 
    • Ensures Ipas Mozambique is in compliance with local taxes requirements and that the appropriate finance partner in the Ipas Global Office is aware of and updated on the taxation rules affecting employees’ payroll and is informed of all payroll transactions.
    • Ensures payroll is audited and in compliance with Mozambique labor law and paystubs are issued to employees each month that are in compliance with Ipas standards.
    • Ensures complete and signed supporting documents are filed for each financial transaction.
    • Oversees the management, proper tracking and safeguarding of Ipas Mozambique’s assets and properties.

    Budget Planning

    • Manages all budget preparations by working closely with operations, technical and programs colleagues using Ipas’s financial system, monitoring, implementation, and reporting financial items to Ipas Global Office and Donors.
    • Assists the country office teams to develop the annual budget, and ensures the budget is consistent with Ipas’s strategic plan and project budgets for donors.
    • Ensures that all budgets are accurate and submitted in a timely manner.

    Ensures plans for monthly cash need is accurate, completed in a timely manner, and submitted to the Ipas Global Office as requested.

    Requirements

    • Eight (8) years of relevant financial management experience with an international NGO or an international organization providing project financial management, financial controls, accounting, payroll, and audits, as well as reporting accruals, pipeline, and expense validation, and reimbursement to service providers.
    • Advanced degree in finance, business, or related field.
    • Chartered Accountant-CPA, ACA, or ACCA (or international equivalent) preferred.
    • Sound knowledge of accounting principles, techniques, and local tax laws required.
    • Experience managing large grants, funds, and/or budgets.
    • Prior supervisory experience required.
    • Demonstrated experience working in environments where meeting multiple deadlines is essential.
    • Strong computer skills with knowledge of accounting software, database software and MS Office.
    • Experience with an Enterprise Resources Planning (ERP) system is preferred.
    • Strong communication, presentation and analytical skills.
    • Ability to work in a diverse environment.
    • Willingness to travel 10-15% and work additional hours when needed.
    • Fluency in written and spoken English and Portuguese as well as relevant local languages.

    Preferred skills:

    Decisive Risk Management & Problem Solving

    Anticipate challenges and find solutions.  Seeks the necessary inputs, analyzes the data at hand, identifies potential risks and takes a decision.  Can move forward even when information is imperfect.  Documents analysis, intentions and desired outcome of key decisions. Reviews the impact and consequences and openly learns from mistakes

    Communication & Collaboration

    Actively listens and communicates -connects easily with her/his team and gains their trust and respect.  Works well across all organizational teams. Demonstrates clear and concise information and idea sharing

    Critical Guidance and Conflict Management

    Has the skills to face conflict and provide critical guidance with empathy and facts. Can deliver difficult feedback with care. Encourages team members to directly share their concerns and helps develop the skills to make it a productive and valued experience.  Understands the benefits of conflict and supports colleagues to embrace different perspectives, learn from others, to understand themselves and co-create new ideas.

    Take the Work Seriously but Not Yourself

    Strive to do your best but know no one is perfect, you can laugh and learn from your mistakes.    You also know when the search perfection will have a negative impact on the women and girls we are trying to serve.

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